Conditions of use, copyrights and protection of privacy

Using this site implies that you accept the terms and conditions of use, described hereafter.

I. Purpose of the site

The BIPT website offers all available information on the services provided and the policies pursued by the different departments of the Belgian Institute for Postal Services and Telecommunications.

The information featuring on this site is correct but of a general nature. As a result, this information is not necessarily adapted to personal or specific circumstances and should therefore not be considered as personal, professional or legal advice.

It is also worth noting that the information and documents that are available on or through the Institute’s website should not be considered as authentic reproductions of texts that have been officially adopted. Only the official texts published in the Moniteur Belge may be considered as authentic. Whenever discrepancies occur between the electronic version and the printed text, the official printed text published in the Moniteur Belge takes priority.

II. Content and availability of the www.bipt.be website

BIPT keeps its website up to date to ensure that the available information is complete, correct, exhaustive and updated. If despite these efforts errors do occur in the content provided, the Institute will do its utmost to correct these as quickly as possible.

BIPT tries to avoid interruptions due to technical problems as much as possible. However, the Institute cannot guarantee that its website will be completely exempt from interruptions or will not be affected by other problems of a technical nature.

The BIPT website and the websites to which the Institute's site refers may include links to other websites of authorities, bodies and organisations over which BIPT has no control, either technical or regarding content. Therefore, the Institute cannot offer any guarantee as to the exhaustive or correct nature of their content any more than on the availability of these websites. BIPT disclaims all responsibility for direct or indirect damage arising from visiting or using the websites or the information provided on the websites that the Institute’s website refers to.

III. Copyrights

Unless stated otherwise, the information found on the www.bipt.be website is exempt from copyright. The information may be used free of charge, provided the source is mentioned and the use is strictly personal. When prior authorisation is required for the use or reproduction of certain information, the limits to that use are expressly stated. The use and reproduction of multimedia content (including, inter alia, images, sounds and software applications) are always subject to prior approval.

BIPT reserves all intellectual property rights on the www.bipt.be website. When content that can be consulted on or through the BIPT website is supplied by third parties and is copyright-protected, this restricts the possibilities for use and reproduction, which is then subject to prior authorisation from the respective author(s).

IV. Protection of privacy

Background and purposes of use  

The Belgian Institute for Postal services and Telecommunications (BIPT) offers you this privacy statement to inform you of how the BIPT processes your personal data.

The BIPT will only process your personal data for one or more of the following purposes as mentioned in the appendex of the Recommendation n° 06/2017 of June 14, 2017 of the Commission for the protection of privacy (Recommendation n° 06/2017 of the CPP) based on the applicable legislation on post, electronic communications and audiovisual media and/or based on another legislation which imposes obligations on the BIPT :

  • client management,
  • disputes management,
  • supplier management, 
  • security,
  • permits,
  • missions of judicial police and
  • missions of administrative police.   

We may process one or more of the following categories of personal data as mentioned in the appendex of Recommendation n° 06/2017 of the CPP:

  • personal identification data,
  • electronic identification data,
  • financial identification data,
  • personal particularities (= age, sex, date of birth, place of birth, marital status, nationality),
  • physical description,
  • family composition,
  • academic curriculum relevant for the BIPT,
  • profession and function,
  • national identification number / social security identification number,
  • images recordings, such as pictures.  

Your personal data has been collected from the following sources: the data subject (= yourself), the National register and the authorities of social security. 

Except for certain personal data that are required by law, you may freely decide whether or not to provide us with any personal data. Note however that if you decide not to provide us with certain information, we may not be able to achieve the purposes set out above.  

Recipients of your personal data  

The BIPT will only transfer your personal data to authorities, social security authorities and international organisations with which the BIPT cooperates in accordance with the applicable legislation.

Such transfer may involve transferring your personal data to recipients situated in countries outside the European Economic Area and to international organisations:

-          the European Union,
-          the foreign regulatory authorities for postal services and telecommunications and
-          the regulatory authorities in other economic sectors.  

Security, accuracy and retention  

We attach great importance to the protection of your personal data and maintain appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.

We will maintain your personal data only for as long we are required to do so by applicable law and for as long as necessary to achieve the purposes set out above.  

Your rights  

You have the right to access your personal data, as well as to request the rectification, erasure or restriction of the processing of your personal data. Furthermore, you have the right to object to the processing of your personal data, as well as to request data portability of your personal data.

If the processing of your personal data is based on your consent, you have the right to withdraw your consent. This will however not impact our processing of your personal data prior to the withdrawal of your consent.

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the Belgian Data protection autority.     

Questions  

If you have any questions, concerns or complaints about this notice or wish to exercise your rights set out above, these are the contact details of our data protection officer:

- by email: vincent.medaer@bipt.be (data protection officer) and dataprotection@bipt.be (data protection team)  
- by telephone : +32 (0)2 226 89 50
- by post : BIPT
                Data protection officer
                Ellipse Building - Building C
                Boulevard du Roi Albert II 35
                B-1030 Brussels   

The BIPT can be contacted directly by email info@bipt.be and by the postal address mentioned above.